Microsoft Office used to be the default office suite for businesses. But these days, more businesses are moving to cloud based options like Google Drive to save time and money.
With the Google Drive based office suite G Suite you can create documents, spreadsheets and presentations. You also get customized business email addresses, shared calendars and online conferencing.
Cloud-based office suites cost less
One of the most attractive features of G Suite is the cost. The basic plan starts at $5 per user per month.
Because you’re not storing tons of data onsite, you can get rid of massive hard drives and servers. Google stores all your data for you and lets you access it from anywhere.Each user gets 30 GB of storage. If you need more, you can double your storage by upgrading to the Business Plan at $10 per user.
Microsoft also offers a cloud-based office suite called Office 360. It costs 8.25 per user per month. The upside is it gives you 1 TB of storage per month, which is about 33 times what G Suite offers.
The drawback is that you don’t get email as part of the Office 360 suite. You have to bump up to the $12.50 per user per month plan to get that.
Share and edit across teams
Both services store documents in the cloud. That means your employees can work from anywhere they have an internet connection. They’ll always have access to what they need.
They can also share and edit documents online. Instead of downloading and emailing they work directly in the document.
The track changes and commenting feature lets everyone contribute. You’ll be able to see who left feedback and get an email letting you know they’ve done so.
Of the two, G Suite tends to be more intuitive. It’s also faster and doesn’t have the syncing and lag time issues we’ve seen with 360.
All in all, G Suite has been around longer so they’ve had time to work out more of the bugs.
Not all businesses have moved to the cloud yet. So you may still want your documents to work with Microsoft Office. No problem. Office 360 is, of course, compatible with the desktop versions. But so is G Suite. you can download any Google Doc as a Word, PDF or TXT document.
You can also upload your documents from Microsoft Office to Google Drive.
What About Security?
With all the malware and hacking scandals in the news lately, security is at the top of many minds. Storing data in the cloud can seem risky, but Google has strong security measures in place.
They encrypt all your data using distinct 128-bit or stronger encryption keys. They also offer 2-step identity verification to keep unauthorized users out. G Suite earned ISO 27001 Certification in 2012.Microsoft earned theirs in 2013.
What we recommend
For now, were recommending G Suite for most businesses.
Unless you need excessive storage space G Suite is the easier option. It’s also slightly cheaper than Office 360.
We’ll keep an eye on both services as they evolve and let you know if any major changes might affect your business.
For help setting up G Suite or Office 360 for your business call Technology Solutions Inc. at 207-368-2880.